Outsourcing typing to a property typing service involves delegating your typing tasks to a specialized company or service provider that focuses on handling documentation for property professionals. Here’s a general overview of how the process typically works:
Initial Contact and Requirement Assessment:
Contact the property typing service provider either through their website, email, or phone to discuss your specific requirements. Provide details such as the type of documents you need assistance with, the volume of work, formatting preferences, turnaround times, and any specific industry terminology or guidelines.
Sharing Documents:
Once you have established communication with the property typing service, you will need to share the relevant documents with them. This can typically be done through secure file transfer methods, such as encrypted email attachments or secure online file-sharing platforms. Ensure that you follow any instructions provided by the typing service regarding file formats or organization.
Document Processing and Typing:
The property typing service will assign experienced typists who specialize in property-related documentation to handle your project. They will review the provided documents, understand your formatting requirements, and begin the typing process. The typists will ensure accuracy, consistency, and attention to detail throughout the transcription process.
Quality Control and Review:
Once the initial typing is complete, the property typing service will conduct a quality control check to ensure accuracy, grammar, spelling, and adherence to formatting guidelines. This review helps identify and correct any errors or inconsistencies in the transcribed documents. The service provider may have a team of proof-readers or editors who perform this crucial quality assurance step.
Formatting and Customization:
If you have specific formatting requirements or branding guidelines, communicate them clearly to the property typing service. They will format the documents according to your instructions, ensuring that the final output aligns with your desired style and layout. This step may include adjusting font styles, headers, footers, page numbering, or incorporating your company’s logo or branding elements.
Delivery of Transcribed Documents:
Once the typing, quality control, and formatting processes are complete, the property typing service will deliver the final transcribed documents to you. The delivery can be arranged via email, secure file transfer, or through a dedicated client portal. The service provider may also offer options for physical delivery if required.
Data Security and Confidentiality:
Throughout the entire process, a reputable property typing service will prioritize data security and confidentiality. They should have measures in place to protect your sensitive information, including secure file storage, data encryption, and confidentiality agreements. It is advisable to clarify and confirm these security protocols with the service provider before sharing any documents.
Ongoing Support and Communication:
A reliable property typing service will maintain open lines of communication with you throughout the project. They should be responsive to any queries or concerns you may have and provide updates on the progress of your transcription tasks. Ongoing support ensures that your specific requirements are met, and any adjustments or revisions can be made as needed.
By outsourcing typing tasks to a property typing service, you can streamline your workflow, save time, and ensure accurate and professional documentation. The service provider handles the typing process, quality control, and formatting, allowing you to focus on your core responsibilities as a property professional.
